Awaiting a decision after submitting an application is the longest phase of the Canadian immigration process for many applicants. A Global Case Management System (GCMS) note is one way for applicants to obtain an update on their application during this stage. Even though it can take some time. The following instructions can be used to request Canadian immigration GCMS notes in order to discover more information about the applicant’s application.
Canadian immigration GCM notes – Knowing about it
GCMS notes are used to make requests under Canada’s Access to Information and Privacy Act (ATIP), which is Canada’s Freedom of Information Act.
It is the responsibility of the IRCC to maintain all official records related to an immigration application. A Global Case Management System which collects and processes applications and keeps notes about you and your application. It is possible to find information in GCMS notes about your application, about the officer handling it, notes from immigration officers, and evaluations from visa officers. And any other information IRCC holds about you, including information about the way your application is processed.
According to the GCMS notes technical definition, this request is classified as an ATIP request. So, IRCC and CBSA are legally bound to respond within 30 days. Occasionally, this timeframe may need to be extended.
Evaluate your ability to submit a GCMS Note
GCMS applications are eligible for those who have filed an R-10 application with IRCC, CBSA, and/or who have passed that stage.
A GCMS notice can only be obtained by submitting an ATIP request under the Access to Information Act. An ATIP can be submitted by either of the following methods:
- You are a Canadian citizen or a permanent resident of Canada.
- You are physically present in Canada.
- You are someone who considers Canada their home.
A Canadian citizen, permanent resident, or Canadian corporation may represent an applicant from outside Canada to apply for GCMS notes. On behalf of the applicant, the representative must complete and submit a Consent for Access to Information and Personal Information Request form.
Requesting GCMS notes at the right time
For those interested in applying for a GCMS note, it is advised that they wait until the R-10 completeness check has approved their application. The immigration inspectors checked if all documents required to submit the application were included on the “document checklist” for each application.
After the application has been submitted, applicants can obtain their GCMS notes at any time. But it is typically best to wait until sufficient time has passed to gain a clearer understanding of how your application has evolved.
Information to be gathered
It is important to gather the relevant data before you submit your request so that the process runs smoothly. There are several details you’ll need to provide during the application process. It includes your full name, birthdate, address, application number, Unique Client Identifier (UCI), and any other pertinent identification numbers issued by IRCC.
Request completion
You have two options for requesting your GCMS notes, depending on whether you live in Canada or not:
- If you are seeking access to information, you may submit a request directly to IRCC.
- (When you reside outside of Canada) Consult a trustworthy immigration consultant or lawyer to assist you.
In order to obtain a GCMS note, either a lead applicant or a designated agent must apply through IRCC channels.
The processing fee (if applicable) must be paid
A GCMS note (and an ATIP request) cost $5 CAD regardless of whether it was mailed or online. Applicants who submit their requests by mail must enclose a money order or check with their applications.
Wait for the response
Once you have submitted your request and made the payment, there might be an additional waiting period. If the IRCC doesn’t respond to your request within 30 days, you can reach out to the ATTIP branch of the department through online channels or by mail.
Examine and analyze the contents of your GCMS notes for review purposes
You should thoroughly review the notes you receive from the GCMS once you have received them. Be aware of any conclusions, findings, or decisions that immigration officers make, as well as their own personal characteristics. Identifying potential problems or areas that need to be addressed can be done by reviewing these comments to gain insight into the development and status of your application.
If necessary, consider consulting with a professional for expert guidance and advice
If you come across complex information in your GCMS notes or have questions about the information. It is advised that you seek advice from an immigration consultant or lawyer. They can aid in appropriately interpreting the notes and offer direction on your future moves.
